Privacy Policy

Code & Create Awards is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or participate in the awards program. We process personal data in accordance with applicable data protection legislation. By using our website or submitting a project, you consent to the practices described in this policy.

We collect the following categories of personal information:

Submission Data

Name, email address, phone number, organization, country, city, and the details of the project you submit.

Technical Data

IP address, browser type and version, device identifiers, pages visited, and session duration, collected automatically when you use our website.

Communication Data

Messages and inquiries submitted through our contact forms or sent directly to our team.

Jury Application Data

Professional background, areas of expertise, and biographical information submitted by jury applicants.

Payment Data

Where optional paid services or entry fees apply, billing details and transaction records. Card details are processed by our payment provider and are not stored by us.

We use your personal information for the following purposes:

• Processing and evaluating submissions in the awards program.
• Communicating with entrants and jury members about the awards process.
• Publishing the names, organizations, and achievements of finalists and winners on our website and in communications.
• Sending program updates, results announcements, and related communications.
• Improving our website and user experience through analytics.
• Complying with legal obligations and resolving disputes.

We will not use your data for unsolicited commercial marketing without your explicit consent.

We do not sell your personal data to third parties. We may share your information in the following limited circumstances:

Jury Members

Submission details are shared with independent jury members for evaluation.

Service Providers

We engage trusted third-party providers for website hosting, analytics, email delivery, and, where applicable, payment processing and trophy production. These providers are contractually bound to protect your data.

Legal Requirements

We may disclose your data if required by law, court order, or governmental authority.

Winners & Recognition

Upon selection, winner names, organizations, and achievements are publicly announced. Entrants who are not selected remain confidential.

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Submission data is retained for a minimum of three years following the awards cycle. Winner data may be retained indefinitely as part of the historical record of the program. Technical and analytics data is typically retained for 26 months. You may request deletion of your personal data at any time, subject to our legal obligations to retain certain records.

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Access

Request a copy of the personal data we hold about you.

Correction

Request that we correct inaccurate or incomplete data.

Deletion

Request that we delete your personal data, subject to legal retention obligations.

Restriction

Request that we restrict processing of your data in certain circumstances.

Portability

Receive your data in a structured, commonly used format.

Objection

Object to processing of your data for certain purposes.

To exercise any of these rights, please contact us through the details below. We will respond to your request within 30 days.

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include encrypted data transmission, secure data storage, and access controls. However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at codeandcreate.award@gmail.com or through our contact page. We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on our website with an updated effective date. We encourage you to review this policy periodically.